Are you planning to move your office from one location to another? If you are, you might feel overwhelmed and worried about keeping all your items and employees safe. Not to worry, here is an in-depth step-by-step guide to relocate an office successfully, safely, and efficiently.
Six Months Prior to Moving
Six months prior to your office moving day, you need to look over the existing lease for your current office space, as well as determine who will be part of the moving crew for the office. Clearly defining and separating the roles earlier on can make moving day significantly efficient and successful.
Draft a decommissioning strategy and budget is also another key aspect to settle six months prior to moving. And decommissioning can refer to cleaning up your old office space and removing electrical and cable installations, just to name a few. Apart from that, we recommend looking up relocation firms while considering the level of moving coverage your office requires.
Reliable moving companies have the right expertise, knowledge, tools, and professional movers that can help your office move successfully and safely. In terms of moving companies, it is also important to have a minimum of three moving quotations so you can get a better gauge of the market and choose the best one.
Establishing a to-do list, informing your staff of the change, and asking for input, as well as being certain that everything will fit in the new workplace are also some other things to consider.
Three to Four Months Prior to Moving
When it is three to four months prior to moving, it is time to finalize your moving date. Apart from that, you need to confirm your movement strategy and make the relocating date known to your staff and other relevant company associates.
You also need to inform your present landlord and create a moving strategy for any specialized equipment. You can also start assembling your relocation supplies.
One to Two Months Prior to Moving
Now that the moving date is rapidly approaching, there are other things you need to do. For instance, you need to make a floor layout, schedule services for setup, transfer, and disconnect, as well as purchase new furnishings or equipment.
At the same time, you should plan your off-site storage, begin packing, and inspect the new workplace. Don’t forget to put in place address change orders, order access cards and keys to the new location, and back up your data.
Learning about construction regulations for your new office space is also important. At the same time, we recommend moving a few unnecessary items on your own initiative, and to let your team members know that each person should be tasked with packing up their own workstation.
On Moving Day
On the moving day itself, you need to meet the movers at your old office space. But before moving everything to your new office space, remember to make one last inspection of your old office to ensure everything you need is taken. At the same time, you need to gather the keys and access cards for the staff.
Once everything has been moved to the new office space, it is time to assemble and evaluate your office items and technology. But beyond that, remember to ensure all of your address changes are accurate and to gather your post-move crew together. But most importantly, it is time to celebrate the new office location!